Part-Time Office Manager (10-15 hours per week)

Center for Solace PLLC is an independent psychotherapy practice currently with one provider. If you are a friendly, tenacious, organized, independent worker with a good sense of humor and gracious communication style, who wants to work part-time to optimize work/life balance, then consider this opportunity to work with Dr. Rudd as an office manager.


  • High school diploma
  • Customer service skills
  • 1+ years medical billing experience
  • CPC or CPB certification preferred
  • Familiarity with ICD-10 and CPT codes
  • Excellent verbal and written communication skills
  • Detail oriented
  • Technical skills: excel, word, Quickbooks, Office Ally, various EMR’s


  • Weekly insurance billing and collections
  • Review HCFAs, billing software and patient invoices for correct coding, charges, allowables, co-pays and supporting documentation
  • Follow-up with payers, patients and other appropriate parties to collect open billing in a timely manner.
  • Comply with HIPAA guidelines
  • Navigate various health insurance plan websites
  • Maintain patient files in electronic medical record (EMR)
  • Update and maintain referral information in EMR
  • Verify insurance benefits for patients
  • Verify completion of authorizations
  • Prepare and send out patient invoices
  • Communicate with patients regarding their insurance benefit and invoices
  • Review and log correspondence regarding pending/denied claims
  • Process monthly reports
  • Negotiate rates with insurance companies
  • Participate in accounts receivables management
  • Light bookkeeping using Quickbooks
  • Identify and report to management payer issues
  • Appeal rejected claims
  • Maintain mental health credentialing files (CAQH, OneHealthPort)


  • Work two days per week 5 hours per day- shift is flexible between 8 and 5pm (Jan – June: Mondays and Fridays; June -Sep: Tuesdays and Thursdays; Sep-December: Thur and Friday)
  • $500.00/year for professional development/continuing education.
  • Hourly rate DOE

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

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